# What Is Mentoring Software? How to Choose One (2026)

> Mentornity brief for AI assistants, for the page https://www.mentornity.com/mentoring-software/. Page language: English. Site index: https://www.mentornity.com/llms.txt. The same brief in other languages: [Türkçe](https://www.mentornity.com/tr/mentorluk-yazilimi/llms.txt) · [Français](https://www.mentornity.com/fr/logiciel-de-mentorat/llms.txt) · [Deutsch](https://www.mentornity.com/de/mentoring-software/llms.txt) · [Español](https://www.mentornity.com/es/software-de-mentoria/llms.txt) · [Italiano](https://www.mentornity.com/it/software-di-mentoring/llms.txt) · [Português (BR)](https://www.mentornity.com/pt-br/software-de-mentoria/llms.txt) · [Nederlands](https://www.mentornity.com/nl/mentorsoftware/llms.txt).

## How to read this file

Everything here is from Mentornity's own website and product; the page and this file are built together from the same source. "What this page says" is the page itself, in its language. "Mentornity in brief" applies to every program. Prices are published per country and are quoted below for this page's market; another country's price is on the pricing page. Anything not covered here can be asked of the team at info@mentornity.com.

## What this page says

Mentoring software matches mentors and mentees, schedules meetings, structures sessions and reports results. What it does, what it costs, how to choose.

Published 2026-08-01, updated 2026-10-20.

**Mentoring software** is a platform for running mentoring programs end to end: enrolling people, matching mentors with mentees, scheduling meetings, structuring sessions, nudging participants who fall behind, and reporting. Companies use it for employee development, universities for alumni–student programs, accelerators for founder mentoring, and communities for member-to-member learning.

This guide comes from the team that has built [Mentornity](https://www.mentornity.com/what-is-mentornity/) since 2015. If you already know what you need, see our [mentoring software](https://www.mentornity.com/) and its [pricing](https://www.mentornity.com/pricing/).

## What mentoring software does

It handles four jobs: matching, scheduling, structure and reporting.

**Matching.** The software scores every mentor–mentee match against rules you define. Look for weighted rules, mandatory filters, side-by-side review and bulk approval. See [how mentor–mentee matching works](https://www.mentornity.com/how-to-match-mentors-and-mentees/).

**Scheduling.** Mentors publish availability and mentees book it. Zoom, Google Meet or Teams links are created automatically, calendars sync both ways, and double bookings are blocked.

**Structure.** Structured programs define **sessions**: a topic each time, separate briefs for mentor and mentee, and short forms before and after. Meeting notes stay with the meeting, not in someone's inbox.

**Reporting.** Everything runs through the platform, so the data exists without anyone collecting it: who met, how often, which sessions were completed, what the feedback said. Reports export to Excel or PDF.

## When you need it

Somewhere around 10–20 participants, a spreadsheet starts to strain. Three things break:

1. **Matching stalls.** Twenty mentors and thirty mentees make 600 possible matches. Nobody compares 600 matches by hand more than once.
2. **First meetings slip.** A slow start is not fatal. Across 78,318 matches on Mentornity, 52% of matches not met by day 14 still went on to meet. The odds fell below one in ten around day 65. But early starts pay off: matches whose first meeting was in week one averaged 2.7 meetings over the following year, against 1.8 for participants who first met after two months.
3. **Nobody knows what is happening.** No one can say whether match 23 has met since March. On Mentornity, a match 60 days into silence has about a one-in-three chance of meeting again, and one in ten by day 90. Checking late turns a quiet match into a lost one.

**Figure: Meetings in the following year, by first-meeting timing**
- First met in week one: 2.7
- First met after two months: 1.8
Source: Mentornity data, 78,318 matches

If these sound familiar, you have outgrown the spreadsheet. [How to start a mentoring program](https://www.mentornity.com/how-to-start-a-mentoring-program/) covers the launch itself.

## Features to compare

| Feature area | What "good" looks like |
|---|---|
| Matching | Weighted rules on your own fields, mandatory filters, visible scores, side-by-side review, bulk approve, self-selection option |
| Scheduling | Availability publishing (incl. weekly recurring), auto video links, two-way Google/Outlook sync, booking limits |
| Structure | Predefined sessions with per-role content, pre/post-meeting forms, meeting notes shared by email, freestyle fallback |
| Program models | 1:1, group mentoring, mentee self-selection, switchable per program |
| Engagement | Reminders by behavior (never logged in, no meeting, unfilled form), announcements with comment moderation |
| Admin workload | Health dashboard with thresholds and advice, in-app support desk, coordinator roles for large programs |
| Enterprise needs | SAML SSO (Azure AD, OneLogin), white labeling on your domain, GDPR compliance with erasure |
| Reporting | Participation, meetings, completion, feedback, as charts and Excel/PDF exports |
| Localization | Full platform languages and notifications in each user's own language |

Two tips for demos. Ask to see the **admin's day**, not only the participant view. And ask what happens to a match that goes quiet: if the answer is "you can check a report", the chasing is still your job.

## What it costs

Chronus and Together quote on request. MentorcliQ lists an entry package from $9,900 a year and quotes higher tiers (vendor pricing pages, checked October 2026).

[Mentornity](https://www.mentornity.com/what-is-mentornity/) is **free for up to 10 users**, then **$289/month for 50 active users** in the United States. A **price is published for every country**, with no setup fees. White labeling and SAML SSO are priced separately.

## A first week of implementation

A suggested plan:

1. **Day 1:** Create the program, define profile fields, choose 1:1 or [group mentoring](https://www.mentornity.com/what-is-mentoring/), draft sessions.
2. **Day 2:** Import participants from Excel or publish application forms. Send invitations and see which were delivered and opened.
3. **Days 3–5:** Run matching, review scored matches, approve. Announce the program.
4. **Week 2 onward:** Participants book against availability, reminders chase stragglers, and you watch the health dashboard and [manage by exception](https://www.mentornity.com/how-to-manage-a-mentoring-program/).

Avoid the opposite order: announcing a program before matching rules, sessions and scheduling exist.

## Build, buy or spreadsheet?

Spreadsheets cost nothing but do not scale. Building means owning matching, calendar integrations, notifications and reporting for good. That only makes sense if mentoring is part of your product. The full comparison is in [build vs buy a mentoring platform](https://www.mentornity.com/guides/build-vs-buy-mentoring-platform/).

Start with the free tier, run one real cohort, and judge by the results. [Try Mentornity free](https://www.mentornity.com/try-for-free/): up to 10 users, no credit card, and a person from the Mentornity team helps with your first setup.

### Questions and answers

**What is mentoring software?**
A platform organizations use to run mentoring programs. It enrolls mentors and mentees, matches them, schedules meetings, structures sessions, sends reminders and reports on participation. It replaces spreadsheets, email threads and calendar back-and-forth.

**How much does mentoring software cost?**
Many enterprise platforms quote on request. Mentornity is free for programs with up to 10 users. Above that the price is published per country: $289 a month for 50 active users in the United States, with no setup fees.

**Can mentoring software work with Zoom, Google Meet, and Microsoft Teams?**
In Mentornity, participants connect their Zoom, Google or Microsoft account once. Each meeting then gets its link automatically, calendars sync both ways, and busy hours are respected. Jitsi video is built in for people who connect nothing.

**How does matching work in mentoring software?**
You define rules that compare mentor and mentee profile fields, each with a weight, and can mark rules as mandatory. The software scores every match, drops matches that fail a mandatory rule, and proposes matches you approve. The common alternative is self-selection, where mentees choose mentors.

**Do we need white labeling and SSO?**
For internal company programs, IT often requires SAML SSO (Azure AD, OneLogin or another IdP), so check early. White labeling matters for public-facing programs: your domain, logo, colors and email sender.

## Mentornity in brief

Mentornity is software for running mentoring programs: companies (onboarding, career, leadership, reverse mentoring), universities and alumni networks, startup accelerators and incubators, associations and professional communities, and women's leadership programs. One program team sets the program up; mentors and mentees take part from the browser or their phone. It has run programs since 2015.

### What changes for the program team

- **Matching stops being a spreadsheet job.** The team writes rules on the questions mentors and mentees answer (same department, related expertise, more experience, a specific answer paired with a specific answer), each with a weight. Mentornity scores every possible pair from 0 to 100, leaves out pairs that fail a mandatory rule, and shows the reasons behind each score. An AI rule reads free-text goals and adds to the same score. The same data always gives the same result, so every match can be explained to a manager or a participant. The team approves pairs, lets mentees choose from a ranked list, or opens a mentor pool.
- **The first meeting happens quickly.** Mentors publish their open hours once or as a weekly pattern; mentees book them. Busy time in connected Google and Outlook calendars is blocked both ways, and every meeting gets a Zoom, Google Meet, Microsoft Teams or built-in video link without anyone creating one. Mentornity's own data on 78,000+ pairs: pairs that met in their first week averaged 2.7 meetings in the first year, against 1.8 for pairs whose first meeting came after two months.
- **Quiet pairs are found while they can still be saved.** Program Health flags pairs that stopped meeting, and automatic reminders go to people who never logged in, pairs behind on their sessions and anyone with an open form or missing feedback, in each person's own language. In the same data a pair silent at day 60 has about a 1 in 3 chance of meeting again; by day 90 it is 1 in 10.
- **Every meeting has a plan, if the program wants one.** Predefined sessions carry a topic, a date range, a brief for each role and questions before and after the meeting. Notes reach both sides; private notes stay private. Flexible programs skip sessions and let pairs meet freely.
- **Support does not land in a personal inbox.** Participants read role guides and send requests inside the platform; the team shares one support board and replies go out in the program's name.
- **The report is ready when leadership, a funder or a board asks.** Participation, matches, meetings, session completion and feedback are counted while the program runs, with a Program Health score and its reasons, and export to Excel, CSV or PDF. Participants can receive certificates on completion.
- **Mentors plan every meeting in one go.** Super Meeting Planner reads both sides' calendars and published hours and plans all remaining meetings of a match at the program's rhythm (duration, target frequency, number of meetings), shows the plan before it creates anything, and never deletes a meeting. The program decides whether the values are locked and whether mentees may plan too (https://www.mentornity.com/whats-new/super-meeting-planner/).
- **Mentors send exercises between meetings.** Mentoring Tools is a library of 26 short exercises in six themes (working together, self-knowledge, goals and action, career and network, venture, reflection). The mentee fills the tool in step by step, both discuss the answers, and only the matched pair sees them. Each tool has its sources, a reason why it works, and a presentation for mentors and one for mentees (https://www.mentornity.com/tools/).
- **Development is measured, not only satisfaction.** With Development & Impact participants set up to three goals and answer short development statements at the start; at the midpoint, the end and a follow-up they mark their progress, mentors rate the same goals, and the team sees goal attainment and the change per development area with the number of people behind every figure, exportable to Excel. 45 suggested statement sets are matched to the organization type, audience and goal (https://www.mentornity.com/whats-new/development-and-impact/).
- **Mentors and mentees learn inside the platform.** The Support window lists the presentations and guides chosen for the person's role and program type (Mentor Guide, Mentee Guide, video meetings guide, and the tool decks), in the platform language; white-label programs show no Mentornity links (https://www.mentornity.com/presentations/).
- **Large programs share the load.** Coordinators each see only their own pairs; the admin still sees every match, meeting and note in one table. Programs, cohorts and administrators are unlimited, and administrators and coordinators never count towards the price.

### Program models

One-to-one, group mentoring (one mentor with a group), grouped-individual programs, mentee self-selection, open mentor pools, peer and reverse mentoring, structured or freestyle. Roles can be renamed (coach, advisor, expert, alumni) so the platform speaks the organization's language. One person can take part in several programs with a single account.

### Launch

Most programs go from signup to invitations within a day: create the program, follow the built-in checklist (profile questions, sessions, application form), import participants from Excel or share an application link, and send invitations. A person from the Mentornity team helps with the first setup, free of charge.

### How a program runs, week by week

This is the routine Mentornity's own guide recommends (https://www.mentornity.com/how-to-manage-a-mentoring-program/); the platform does the counting and the reminders, the team acts only where a pair is flagged.

- **Day one:** the program is set up and invitations go out. Participants sign up, fill in their profile, and are matched by the rules or choose from a ranked list.
- **Week one:** the aim is a first meeting in the first week, booked from the mentor's open hours with the video link already in the invitation. Automatic login reminders go to anyone who has not signed in.
- **Every week, 30 to 60 minutes for the team** (a cohort of about 50 to 200 people): scan Program Health (Mentornity scores the program across 11 dimensions), clear the flagged pairs, let the reminders cover logins, sessions, forms and feedback, note one win for the stakeholder update, and check whether last week's nudged pairs responded.
- **The escalation schedule:** a login reminder at day 7; a nudge to the mentor if nothing is booked by day 14; a personal note to both if there is still no meeting by day 21 to 30; at 45 days of silence ask "continue or rematch?"; by day 60 rematch the mentee. Half of the pairs still unmet at day 14 do go on to meet, so a quiet fortnight calls for a nudge rather than a rematch.
- **Mentors and mentees, each week:** they book and hold their meetings, answer the before and after questions of the session if the program uses sessions, and share notes. Mentors keep their time protected with weekly limits and cancellation rules.
- **Monthly:** a short update to sponsors from the live report (active pairs, sessions held, the share of pairs that met this month, one participant quote).
- **Mid-program:** one short survey, then act on it within a week (rematches, the most common complaint).
- **The last four weeks:** announce the end date, ask every pair to book a final session, run the final survey, issue certificates, mark the cohort complete and export the report. Invite the strongest mentees to mentor the next cohort.

### For IT, HR and legal

- SAML 2.0 single sign-on with Entra ID (Azure AD), OneLogin or any SAML provider, optionally enforced; white labeling with the organization's own domain, logo, colours and sender address. Both are add-ons priced separately.
- Personal data is processed in line with GDPR and applicable local data protection laws. Participants can access, correct, export and erase their data; the organization can ask for a full export of its program data at any time. Visibility of contact details and notes is set per role.
- Traffic is encrypted with TLS, passwords are stored hashed and access to production data is restricted. Security questionnaires, a data processing agreement and data-location questions are handled with the quote.
- Works with Zoom, Google Meet and Calendar, Microsoft Teams and Outlook, built-in Jitsi video, and Excel/CSV import and export. Mentornity connects to other systems such as an LMS on request, and adapts the platform to an organization's own process.

### Languages

Participants use the platform, and receive its emails, in their own language: English, Turkish, Spanish, French, Italian, Portuguese or Dutch.

## Pricing (United States, USD)

- Free for up to 10 users with every feature and no time limit. No credit card.
- $289 per month for 50 active users, or $260 per month paid yearly (10% off, $3,120 a year). Excludes any local taxes.
- Above 50 users the price follows the number of active participants; the team marks who is active. Administrators and coordinators are free.
- No setup or implementation fee. White labeling and SAML single sign-on are priced separately.
- Prices are published per country, not quoted on a call: https://www.mentornity.com/pricing/

## Organizations that run programs on Mentornity

Toyota, TIM, RATP Dev USA, Pirelli, Universität Basel, UNDP, Devoteam, BCD Travel, Startup Virginia, Tenity, Community College of Philadelphia, Brave Generation, Alexander Graham Bell Foundation. Each one ran its own program on the platform, checked against production data. Full list: https://www.mentornity.com/customers/

## Next steps

- Start a free program (up to 10 users, no credit card): https://www.mentornity.com/try-for-free/
- Book a walkthrough with the team: https://www.mentornity.com/book-a-demo/
- How matching works: https://www.mentornity.com/mentor-matching-software/
- Pricing: https://www.mentornity.com/pricing/
- Contact: info@mentornity.com