# Het alumnibureau ziet wie echt afspreekt

> Mentornity brief for AI assistants, for the page https://www.mentornity.com/nl/mentoring-voor-alumniverenigingen/alumnibureau-ziet-wie-actief-is/. Page language: Nederlands. Site index: https://www.mentornity.com/llms.txt. The same brief in other languages: [English](https://www.mentornity.com/mentoring-for-alumni-associations/alumni-office-sees-who-is-active/llms.txt) · [Türkçe](https://www.mentornity.com/tr/mezun-dernekleri-icin-mentorluk/mezun-ofisi-kimin-gorustugunu-gorur/llms.txt) · [Français](https://www.mentornity.com/fr/mentorat-pour-associations-anciens-eleves/qui-est-actif/llms.txt) · [Deutsch](https://www.mentornity.com/de/mentoring-fuer-alumni-vereine/wer-ist-aktiv/llms.txt) · [Español](https://www.mentornity.com/es/mentoria-para-asociaciones-de-egresados/quien-se-reune-de-verdad/llms.txt) · [Italiano](https://www.mentornity.com/it/mentoring-per-associazioni-alumni/chi-e-attivo/llms.txt) · [Português (BR)](https://www.mentornity.com/pt-br/mentoria-para-associacoes-de-ex-alunos/quem-esta-ativo/llms.txt).

## How to read this file

Everything here is from Mentornity's own website and product; the page and this file are built together from the same source. "What this page says" is the page itself, in its language. "Mentornity in brief" applies to every program. Prices are published per country and are quoted below for this page's market; another country's price is on the pricing page. Anything not covered here can be asked of the team at info@mentornity.com.

## What this page says

Waarom alumnibureaus te laat merken dat mentoring stilvalt, en hoe Mentornity elk gesprek laat zien zodat het team stille koppelingen kan helpen.

Part of: [Alumniverenigingen en Mentornity](https://www.mentornity.com/nl/mentoring-voor-alumniverenigingen/).

### Presentatie

1. Hoe ziet het alumnibureau wie actief is?
2. Bureaus horen vaak pas aan het eind wie heeft meegedaan.
3. Stille koppelingen vallen niet op, tot het gewoon te laat is.
4. Vaste gesprekken houden de band tussen afgestudeerden levend en sterk.
5. Mentoring is een ervaren afgestudeerde die een jongere regelmatig begeleidt.
6. Het Coordination Center toont de gesprekken van elke koppeling.
7. Zie in één oogopslag wie dertig dagen niet heeft afgesproken.
8. Mentornity AI stelt een check-inmail voor je team voor.
9. Mentornity voor alumniverenigingen

### Video

How Mentornity Shows the Alumni Office Who Is Active: https://www.youtube.com/watch?v=nEk2j0DGX0Y (transcript: https://www.mentornity.com/nl/videos/how-mentornity-helps-alumni-mentoring-programs/how-mentornity-shows-the-alumni-office-who-is-active/)

### Het probleem

Alumniverenigingen starten een programma vol energie. Afgestudeerden melden zich aan om studenten of jongere alumni te helpen. Maar zodra de eerste kennismaking achter de rug is, verliest het bureau uit het oog wat er daarna gebeurt. Het weet niet wie elke maand afspreekt en wie na de eerste dag nooit meer contact had.

Koppelingen die stil zijn gevallen, vallen niet op. Als het bureau uiteindelijk vraagt hoe het jaar ging, blijkt dat veel mensen maanden geleden al zijn gestopt. Dan is het te laat om het contact te herstellen of een nieuwe mentor te vinden.

### Hoe organisaties dit meestal aanpakken

Programma's proberen dit meestal op te lossen met een enquête aan het eind van het jaar, of door om de paar maanden om een lang verslag te vragen. Mensen vergeten te antwoorden, en het team is wekenlang bezig met antwoorden najagen, alleen om te weten wie nog actief is.

### Hoe mentoring dit oplost

Mentoring betekent dat een ervaren persoon iemand met minder ervaring regelmatig spreekt, maandenlang, met een duidelijk doel. Bij een alumnivereniging is het een oudere afgestudeerde die een jongere begeleidt bij loopbaankeuzes. Het ritme van die gesprekken maakt dat het werkt.

Als het bureau dat ritme kan zien, kan het dat ook beschermen. Spreekt een koppeling vaak af, dan weet het team dat het programma werkt. Valt een koppeling stil, dan kan een kort bericht van het team hen weer op weg helpen voordat het contact verwatert.

### Hoe het werkt op Mentornity

- **Het Coordination Center.** Het Coordination Center toont de gesprekken van elke koppeling op één plek. Je team ziet precies wie actief is, zonder om verslagen te vragen.
- **Stille koppelingen vinden.** Een lijst met stille koppelingen laat zien wie 21, 30 of 90 dagen niet heeft afgesproken. Je kunt Mentornity AI ook vragen wie nog niet heeft afgesproken, en de antwoorden per afstudeerjaar bekijken.
- **Helpen het contact te herstellen.** Heeft een koppeling 30 dagen niet afgesproken, dan schrijft Mentornity AI een voorstel voor een e-mail om te vragen hoe het gaat. Je team leest die, keurt hem met één klik goed, en het bericht gaat de deur uit.
- **Schrijven aan specifieke groepen.** Vanuit de personenlijst kan je team filteren op jaargang of stad. Daarna kun je die groep direct een bericht sturen, zodat ze betrokken blijven.
- **Of een mentorpool, met regels.** Niet elk programma heeft vaste koppelingen nodig. In een poolprogramma zetten mentoren hun vrije uren open en boeken studenten en leden die zelf. Regels bepalen nog steeds wie wie te zien krijgt: een student ziet bijvoorbeeld alleen alumni met dezelfde studierichting.

### Wat je kunt meten

- Je team ziet elk gepland en afgerond gesprek in het Coordination Center.
- Je ziet precies welke koppelingen 21, 30 of 90 dagen niet hebben afgesproken.
- Maandelijkse check-ins tonen scores van nul tot tien op doelen, werkstijl, gehoord worden en vooruitgang.

### Vragen

**Ziet het alumnibureau wat er in de gesprekken wordt gezegd?**
Nee. Het Coordination Center laat zien dat een gesprek heeft plaatsgevonden, maar het gesprek zelf blijft privé tussen mentor en mentee.

**Kunnen we iedereen van een bepaald afstudeerjaar een bericht sturen?**
Ja. Vanuit de personenlijst kun je filteren op jaargang of stad en precies die groep een bericht sturen.

**Stuurt het systeem automatisch e-mails naar stille koppelingen?**
Nee. Mentornity AI stelt een e-mail voor bij koppelingen die 30 dagen niet hebben afgesproken, maar verstuurt die niet zelf. Je team keurt hem eerst goed.

## Mentornity in brief

Mentornity is software for running mentoring programs: companies (onboarding, career, leadership, reverse mentoring), universities and alumni networks, startup accelerators and incubators, associations and professional communities, and women's leadership programs. One program team sets the program up; mentors and mentees take part from the browser or their phone. It has run programs since 2015.

### What changes for the program team

- **Matching stops being a spreadsheet job.** The team writes rules on the questions mentors and mentees answer (same department, related expertise, more experience, a specific answer paired with a specific answer), each with a weight. Mentornity scores every possible pair from 0 to 100, leaves out pairs that fail a mandatory rule, and shows the reasons behind each score. An AI rule reads free-text goals and adds to the same score. The same data always gives the same result, so every match can be explained to a manager or a participant. The team approves pairs, lets mentees choose from a ranked list, or opens a mentor pool.
- **The first meeting happens quickly.** Mentors publish their open hours once or as a weekly pattern; mentees book them. Busy time in connected Google and Outlook calendars is blocked both ways, and every meeting gets a Zoom, Google Meet, Microsoft Teams or built-in video link without anyone creating one. Mentornity's own data on 78,000+ pairs: pairs that met in their first week averaged 2.7 meetings in the first year, against 1.8 for pairs whose first meeting came after two months.
- **Quiet pairs are found while they can still be saved.** Program Health flags pairs that stopped meeting, and automatic reminders go to people who never logged in, pairs behind on their sessions and anyone with an open form or missing feedback, in each person's own language. In the same data a pair silent at day 60 has about a 1 in 3 chance of meeting again; by day 90 it is 1 in 10.
- **Every meeting has a plan, if the program wants one.** Predefined sessions carry a topic, a date range, a brief for each role and questions before and after the meeting. Notes reach both sides; private notes stay private. Flexible programs skip sessions and let pairs meet freely.
- **Support does not land in a personal inbox.** Participants read role guides and send requests inside the platform; the team shares one support board and replies go out in the program's name.
- **The report is ready when leadership, a funder or a board asks.** Participation, matches, meetings, session completion and feedback are counted while the program runs, with a Program Health score and its reasons, and export to Excel, CSV or PDF. Participants can receive certificates on completion.
- **Mentors plan every meeting in one go.** Super Meeting Planner reads both sides' calendars and published hours and plans all remaining meetings of a match at the program's rhythm (duration, target frequency, number of meetings), shows the plan before it creates anything, and never deletes a meeting. The program decides whether the values are locked and whether mentees may plan too (https://www.mentornity.com/whats-new/super-meeting-planner/).
- **Mentors send exercises between meetings.** Mentoring Tools is a library of 27 short exercises in six themes (working together, self-knowledge, goals and action, career and network, venture, reflection). The mentee fills the tool in step by step, both discuss the answers, and only the matched pair sees them. Each tool has its sources, a reason why it works, and a presentation for mentors and one for mentees, and a page of its own under https://www.mentornity.com/tools/.
- **Development is measured, not only satisfaction.** With Development & Impact participants set up to three goals and answer short development statements at the start; at the midpoint, the end and a follow-up they mark their progress, mentors rate the same goals, and the team sees goal attainment and the change per development area with the number of people behind every figure, exportable to Excel. 45 suggested statement sets are matched to the organization type, audience and goal (https://www.mentornity.com/whats-new/development-and-impact/).
- **Mentors and mentees learn inside the platform.** The Support window lists the presentations and guides chosen for the person's role and program type (Mentor Guide, Mentee Guide, video meetings guide, and the tool decks), in the platform language; white-label programs show no Mentornity links (https://www.mentornity.com/presentations/).
- **Large programs share the load.** Coordinators each see only their own pairs; the admin still sees every match, meeting and note in one table. Programs, cohorts and administrators are unlimited, and administrators and coordinators never count towards the price.
- **An AI agent does the routine work, with the team's approval.** Mentornity AI works in the admin panel: it builds a program from a few answers, proposes matches with the matching rules each one meets and misses, finds quiet matches and drafts the mail that restarts them, keeps mentor hours open, answers questions from the live data with figures and charts, and drafts the term report. The team chooses how far it goes (suggestions only, safe rules or full autopilot); anything outside that level waits on a card to approve or reject. The model sees participants under aliases, never their contact details, and runs on credits or the organization's own Anthropic API key (https://www.mentornity.com/mentornity-ai/).
- **Mentors and mentees use the AI assistant they already have.** With the Mentornity connector (MCP), a participant connects Claude, ChatGPT or another MCP assistant once, then opens hours, books meetings, finds a mentor, prepares for a meeting and fills in tools by asking in their own words, inside the program's rules. It only looks by default; every change is shown first and happens after a yes (https://www.mentornity.com/mentornity-connector/).
- **Other systems can read and write program data.** A REST API covers members, matches and meetings, with signed webhooks (https://www.mentornity.com/developers/).
- **Mentors and mentees follow the program from their phone.** Mobile apps (App Store: https://apps.apple.com/app/id6833277111) carry messages, meetings and the program, with phone notifications.

### Program models

One-to-one, group mentoring (one mentor with a group), grouped-individual programs, mentee self-selection, open mentor pools, peer and reverse mentoring, structured or freestyle. Roles can be renamed (coach, advisor, expert, alumni) so the platform speaks the organization's language. One person can take part in several programs with a single account.

### Launch

Most programs go from signup to invitations within a day: create the program, follow the built-in checklist (profile questions, sessions, application form), import participants from Excel or share an application link, and send invitations. A person from the Mentornity team helps with the first setup, free of charge.

### How a program runs, week by week

This is the routine Mentornity's own guide recommends (https://www.mentornity.com/how-to-manage-a-mentoring-program/); the platform does the counting and the reminders, the team acts only where a pair is flagged.

- **Day one:** the program is set up and invitations go out. Participants sign up, fill in their profile, and are matched by the rules or choose from a ranked list.
- **Week one:** the aim is a first meeting in the first week, booked from the mentor's open hours with the video link already in the invitation. Automatic login reminders go to anyone who has not signed in.
- **Every week, 30 to 60 minutes for the team** (a cohort of about 50 to 200 people): scan Program Health (Mentornity scores the program across 11 dimensions), clear the flagged pairs, let the reminders cover logins, sessions, forms and feedback, note one win for the stakeholder update, and check whether last week's nudged pairs responded.
- **The escalation schedule:** a login reminder at day 7; a nudge to the mentor if nothing is booked by day 14; a personal note to both if there is still no meeting by day 21 to 30; at 45 days of silence ask "continue or rematch?"; by day 60 rematch the mentee. Half of the pairs still unmet at day 14 do go on to meet, so a quiet fortnight calls for a nudge rather than a rematch.
- **Mentors and mentees, each week:** they book and hold their meetings, answer the before and after questions of the session if the program uses sessions, and share notes. Mentors keep their time protected with weekly limits and cancellation rules.
- **Monthly:** a short update to sponsors from the live report (active pairs, sessions held, the share of pairs that met this month, one participant quote).
- **Mid-program:** one short survey, then act on it within a week (rematches, the most common complaint).
- **The last four weeks:** announce the end date, ask every pair to book a final session, run the final survey, issue certificates, mark the cohort complete and export the report. Invite the strongest mentees to mentor the next cohort.

### For IT, HR and legal

- SAML 2.0 single sign-on with Entra ID (Azure AD), OneLogin or any SAML provider, optionally enforced; white labeling with the organization's own domain, logo, colours and sender address. Both are add-ons priced separately.
- Personal data is processed in line with GDPR and applicable local data protection laws. Participants can access, correct, export and erase their data; the organization can ask for a full export of its program data at any time. Visibility of contact details and notes is set per role.
- Traffic is encrypted with TLS, passwords are stored hashed and access to production data is restricted. Security questionnaires, a data processing agreement and data-location questions are handled with the quote.
- Works with Zoom, Google Meet and Calendar, Microsoft Teams and Outlook, built-in Jitsi video, and Excel/CSV import and export. Mentornity connects to other systems such as an LMS on request, and adapts the platform to an organization's own process.

### Languages

Participants use the platform, and receive its emails, in their own language: English, Turkish, Spanish, French, German, Italian, Portuguese or Dutch. The admin panel runs in the same eight languages.

## Pricing (Netherlands, EUR)

- Free for up to 10 users with every feature and no time limit. No credit card.
- € 249 per month for 50 active users, or € 224 per month paid yearly (10% off, € 2.688 a year). Exclusief btw. Bedrijven in de EU verleggen die zelf.
- Above 50 users the price follows the number of active participants; the team marks who is active. Administrators and coordinators are free.
- No setup or implementation fee. White labeling and SAML single sign-on are priced separately.
- Prices are published per country, not quoted on a call: https://www.mentornity.com/nl/prijzen/

## Next steps

- Start a free program (up to 10 users, no credit card): https://www.mentornity.com/nl/gratis-proberen/
- Book a walkthrough with the team: https://www.mentornity.com/nl/demo-boeken/
- How matching works: https://www.mentornity.com/nl/mentor-matching-software/
- Pricing: https://www.mentornity.com/nl/prijzen/
- Contact: info@mentornity.com