# To-Do Lists: Tasks, Checklists and Training Content, Tracked Item by Item

> Mentornity brief for AI assistants, for the page https://www.mentornity.com/whats-new/to-do-lists/. Page language: English. Site index: https://www.mentornity.com/llms.txt. The same brief in other languages: [Türkçe](https://www.mentornity.com/tr/yenilikler/yapilacaklar-listesi/llms.txt) · [Français](https://www.mentornity.com/fr/nouveautes/listes-de-taches/llms.txt) · [Deutsch](https://www.mentornity.com/de/neuigkeiten/aufgabenlisten/llms.txt) · [Español](https://www.mentornity.com/es/novedades/listas-de-tareas/llms.txt) · [Italiano](https://www.mentornity.com/it/novita/liste-di-attivita/llms.txt) · [Português (BR)](https://www.mentornity.com/pt-br/novidades/listas-de-tarefas/llms.txt) · [Nederlands](https://www.mentornity.com/nl/nieuw/takenlijsten/llms.txt).

## How to read this file

Everything here is from Mentornity's own website and product; the page and this file are built together from the same source. "What this page says" is the page itself, in its language. "Mentornity in brief" applies to every program. Prices are published per country and are quoted below for this page's market; another country's price is on the pricing page. Anything not covered here can be asked of the team at info@mentornity.com.

## What this page says

Released 2026-08-22. No more asking one by one. Write the tasks once; members tick them off on their own card, and you see who is where, item by item.

Everything you expect from your members (onboarding steps, tasks, training modules, documents to collect) used to live scattered across emails and meeting notes. Now it lives inside the program: you write the items, members see and tick them on their program home, and behind the scenes you watch, live, who has started, who is in progress and who has not touched it at all. Not just for the mentoring flow; for anything that can be put in order. It guides, it never gates: nobody is ever blocked anywhere.

- **Build the list in minutes**: A title, a rich description (bold/italic, links, bullets, images, YouTube) and as many items as you need. Every item can carry its own short description too.
- **Role-based checklists**: A list can go to everyone, to mentors only or to mentees only. A mentor readiness list, a mentee onboarding path and program-wide tasks live side by side in the same program, and nobody sees an item that is not theirs.
- **Deliver training step by step**: Every item carries its own description, and that description is rich text: embed a video, link a document, add an image. The list becomes a training path people work through in order, and you can see who is on which module from the same screen.
- **Deadlines that respect cohorts**: Set a fixed date, or say “14 days after joining”. With the second, every member’s deadline counts from their own join date, so you never re-date anything by hand when a later group arrives.
- **Three states at a glance: completed · in progress · not started**: Members no longer only say “done”; they can also say “I’m working on it”. So you can tell instantly whether your list is being ignored or simply is not finished yet. The three numbers always add up to your audience.
- **Which item are they stuck on?**: Expand the row: completed / in progress / not started for every item, plus a progress bar. Instead of “194 people have not finished”, you can say “they are stuck on the availability step”.
- **From a number to the people, in one click**: Click any number to list the people behind it, switch between the three states, and see who marked it and when.
- **Click a person, open the whole profile**: Clicking a name opens their contact details, your program’s custom fields, their group and links in one modal, with their own state on that list, dates included, right at the top.
- **The numbers are never stale**: Completion is never stored as a frozen flag; it is always derived from the list’s CURRENT items. Add an item to a live list and members who had finished will see it as open again. The editor warns you before that happens.
- **Genuinely easy on the member side**: A card on the program home plus its own page. One click on the ring next to an item title marks it done. Descriptions sit behind a one-line preview for anyone curious. Members with unfinished work get a shortcut button with a red badge.
- **Never a barrier**: A to-do list locks no page, redirects nobody and nags no one. The point is to show the way, not to apply pressure.

### A few things you could build with it

- **A training path:** “Module 1: Active listening · Module 2: Giving feedback · Module 3: Setting goals”. Embed the video and link the handout in each item’s description, then see who is on which module from one screen.
- **Role-based checklists:** mentors get “Read the guide · Watch the intro video · Pick your expertise”, mentees get “Complete your profile · Write your goals”. Both live in the same program and neither sees the other’s.
- **Onboarding tasks:** “Complete your profile · Add your availability · Schedule your first meeting”, due 14 days after joining, so everyone who joins later gets their own 14 days.
- **Pre-meeting prep:** “Write your goals · Share the agenda · Review previous notes”. Put a template and links in each item’s description.
- **Collecting documents:** “Sign the agreement · Upload your ID · Add your bank details”. Spot exactly who is stuck on which item and write only to them.
- **Program wrap-up:** “Upload the final report · Fill in the evaluation form · Download your certificate”. Closing week, on one screen.

Where: Admin panel → Contents → To-Do Lists · Members: program home and the To-Do Lists page

## Mentornity in brief

Mentornity is software for running mentoring programs: companies (onboarding, career, leadership, reverse mentoring), universities and alumni networks, startup accelerators and incubators, associations and professional communities, and women's leadership programs. One program team sets the program up; mentors and mentees take part from the browser or their phone. It has run programs since 2015.

### What changes for the program team

- **Matching stops being a spreadsheet job.** The team writes rules on the questions mentors and mentees answer (same department, related expertise, more experience, a specific answer paired with a specific answer), each with a weight. Mentornity scores every possible pair from 0 to 100, leaves out pairs that fail a mandatory rule, and shows the reasons behind each score. An AI rule reads free-text goals and adds to the same score. The same data always gives the same result, so every match can be explained to a manager or a participant. The team approves pairs, lets mentees choose from a ranked list, or opens a mentor pool.
- **The first meeting happens quickly.** Mentors publish their open hours once or as a weekly pattern; mentees book them. Busy time in connected Google and Outlook calendars is blocked both ways, and every meeting gets a Zoom, Google Meet, Microsoft Teams or built-in video link without anyone creating one. Mentornity's own data on 78,000+ pairs: pairs that met in their first week averaged 2.7 meetings in the first year, against 1.8 for pairs whose first meeting came after two months.
- **Quiet pairs are found while they can still be saved.** Program Health flags pairs that stopped meeting, and automatic reminders go to people who never logged in, pairs behind on their sessions and anyone with an open form or missing feedback, in each person's own language. In the same data a pair silent at day 60 has about a 1 in 3 chance of meeting again; by day 90 it is 1 in 10.
- **Every meeting has a plan, if the program wants one.** Predefined sessions carry a topic, a date range, a brief for each role and questions before and after the meeting. Notes reach both sides; private notes stay private. Flexible programs skip sessions and let pairs meet freely.
- **Support does not land in a personal inbox.** Participants read role guides and send requests inside the platform; the team shares one support board and replies go out in the program's name.
- **The report is ready when leadership, a funder or a board asks.** Participation, matches, meetings, session completion and feedback are counted while the program runs, with a Program Health score and its reasons, and export to Excel, CSV or PDF. Participants can receive certificates on completion.
- **Large programs share the load.** Coordinators each see only their own pairs; the admin still sees every match, meeting and note in one table. Programs, cohorts and administrators are unlimited, and administrators and coordinators never count towards the price.

### Program models

One-to-one, group mentoring (one mentor with a group), grouped-individual programs, mentee self-selection, open mentor pools, peer and reverse mentoring, structured or freestyle. Roles can be renamed (coach, advisor, expert, alumni) so the platform speaks the organization's language. One person can take part in several programs with a single account.

### Launch

Most programs go from signup to invitations within a day: create the program, follow the built-in checklist (profile questions, sessions, application form), import participants from Excel or share an application link, and send invitations. A person from the Mentornity team helps with the first setup, free of charge.

### How a program runs, week by week

This is the routine Mentornity's own guide recommends (https://www.mentornity.com/how-to-manage-a-mentoring-program/); the platform does the counting and the reminders, the team acts only where a pair is flagged.

- **Day one:** the program is set up and invitations go out. Participants sign up, fill in their profile, and are matched by the rules or choose from a ranked list.
- **Week one:** the aim is a first meeting in the first week, booked from the mentor's open hours with the video link already in the invitation. Automatic login reminders go to anyone who has not signed in.
- **Every week, 30 to 60 minutes for the team** (a cohort of about 50 to 200 people): scan Program Health (Mentornity scores the program across 11 dimensions), clear the flagged pairs, let the reminders cover logins, sessions, forms and feedback, note one win for the stakeholder update, and check whether last week's nudged pairs responded.
- **The escalation schedule:** a login reminder at day 7; a nudge to the mentor if nothing is booked by day 14; a personal note to both if there is still no meeting by day 21 to 30; at 45 days of silence ask "continue or rematch?"; by day 60 rematch the mentee. Half of the pairs still unmet at day 14 do go on to meet, so a quiet fortnight calls for a nudge rather than a rematch.
- **Mentors and mentees, each week:** they book and hold their meetings, answer the before and after questions of the session if the program uses sessions, and share notes. Mentors keep their time protected with weekly limits and cancellation rules.
- **Monthly:** a short update to sponsors from the live report (active pairs, sessions held, the share of pairs that met this month, one participant quote).
- **Mid-program:** one short survey, then act on it within a week (rematches, the most common complaint).
- **The last four weeks:** announce the end date, ask every pair to book a final session, run the final survey, issue certificates, mark the cohort complete and export the report. Invite the strongest mentees to mentor the next cohort.

### For IT, HR and legal

- SAML 2.0 single sign-on with Entra ID (Azure AD), OneLogin or any SAML provider, optionally enforced; white labeling with the organization's own domain, logo, colours and sender address. Both are add-ons priced separately.
- Personal data is processed in line with GDPR and Turkish KVKK. Participants can access, correct, export and erase their data; the organization can ask for a full export of its program data at any time. Visibility of contact details and notes is set per role.
- Traffic is encrypted with TLS, passwords are stored hashed and access to production data is restricted. Security questionnaires, a data processing agreement and data-location questions are handled with the quote.
- Works with Zoom, Google Meet and Calendar, Microsoft Teams and Outlook, built-in Jitsi video, and Excel/CSV import and export. Mentornity connects to other systems such as an LMS on request, and adapts the platform to an organization's own process.

### Languages

Participants use the platform, and receive its emails, in their own language: English, Turkish, Spanish, French, Italian, Portuguese or Dutch.

## Pricing (United States, USD)

- Free for up to 10 users with every feature and no time limit. No credit card.
- $289 per month for 50 active users, or $260 per month paid yearly (10% off, $3,120 a year). Excludes any local taxes.
- Above 50 users the price follows the number of active participants; the team marks who is active. Administrators and coordinators are free.
- No setup or implementation fee. White labeling and SAML single sign-on are priced separately.
- Prices are published per country, not quoted on a call: https://www.mentornity.com/pricing/

## Organizations that run programs on Mentornity

Toyota, TIM, RATP Dev USA, Pirelli, Universität Basel, UNDP, Devoteam, BCD Travel, Startup Virginia, Tenity, Community College of Philadelphia, Brave Generation, Alexander Graham Bell Foundation. Each one ran its own program on the platform, checked against production data. Full list: https://www.mentornity.com/customers/

## Next steps

- Start a free program (up to 10 users, no credit card): https://www.mentornity.com/try-for-free/
- Book a walkthrough with the team: https://www.mentornity.com/book-a-demo/
- How matching works: https://www.mentornity.com/mentor-matching-software/
- Pricing: https://www.mentornity.com/pricing/
- Contact: info@mentornity.com