Mentor matching for HR Teams

Mentor matching on your own criteria, for HR and L&D teams.

What this presentation covers

Matching on your own questions

Matching runs on your own questions

Mentors and mentees answer your questions once, and the rules read those answers.

Questions you define

Text, number, single choice, multiple choice and star fields.

Asked once, used everywhere

The application, onboarding and the profile share the same questions.

Questions you define

Text, number, single choice, multiple choice and star fields.

Asked once, used everywhere

The application, onboarding and the profile share the same questions.

1Questions you define

2Asked once, used everywhere

Rules and weights

Rules with the weights you set

Each rule compares a mentor’s answer with a mentee’s answer and carries a weight.

Standard rules

Compare two answers, such as a different department or more experience.

Custom rules

If the mentor is a Manager, the mentee’s goal is Leadership.

Standard rules

Compare two answers, such as a different department or more experience.

Standard rules

Add rule

Mentor field Mentee field Rule Mandatory Weight

Focus area Focus area Same No 3

Years of experience Years of experience Greater than No 1

Department Department Same No 1

Languages Languages Similar Yes 2

Custom rules

If the mentor is a Manager, the mentee’s goal is Leadership.

1Standard rules

Standard rules

Add rule

Mentor field Mentee field Rule Mandatory Weight

Focus area Focus area Same No 3

Years of experience Years of experience Greater than No 1

Department Department Same No 1

Languages Languages Similar Yes 2

2Custom rules

The AI rule

An AI rule that reads free text

It reads what mentors and mentees write and adds to the same score.

Read for your program

A theme such as corporate career sets how the text is read.

Only the fields you pick

Names and emails are never sent, and everyone is read once.

Read for your program

A theme such as corporate career sets how the text is read.

AI rule

New Complementary

Susan W. Where can you help? I have led a product team for eight years. I coached new managers through their first year.

Corporate career

Leadership

Craft depth

Career moves

Working across an organisation

Balance

Matched

Tyler B. Where do you want support? I want to move into team leadership. I need to learn to handle difficult conversations.

Only the fields you pick

Names and emails are never sent, and everyone is read once.

1Read for your program

AI rule

New Complementary

Susan W. Where can you help? I have led a product team for eight years. I coached new managers through their first year.

Corporate career

Leadership

Craft depth

Career moves

Working across an organisation

Balance

Matched

Tyler B. Where do you want support? I want to move into team leadership. I need to learn to handle difficult conversations.

2Only the fields you pick

Scores you can explain

Every pair gets a score

The score is the weight of the rules a pair meets, over the total weight.

Calculate

Press Calculate and ranked suggestions arrive for every mentor.

See why a pair was suggested

Both profiles side by side, with the matched fields in green.

Calculate

Press Calculate and ranked suggestions arrive for every mentor.

See why a pair was suggested

Both profiles side by side, with the matched fields in green.

Susan Whitfield

Mentor

86% Match score

Tyler Brooks

Mentee

Focus area Career change Matched

Languages English, Turkish Matched

Languages English, Italian Matched

Years of experience 11 Matched

Years of experience 3 Matched

Department Product Not matched

Department Design Not matched

1Calculate

2See why a pair was suggested

Susan Whitfield

Mentor

86% Match score

Tyler Brooks

Mentee

Focus area Career change Matched

Languages English, Turkish Matched

Languages English, Italian Matched

Years of experience 11 Matched

Years of experience 3 Matched

Department Product Not matched

Department Design Not matched

Approval

Nothing is a match until you approve

Pairs that fail a mandatory rule are never suggested, and mentor limits are respected.

Approve the suggestions

Approve one by one, or all at once with Approve all.

Add a pair yourself

Pair two people directly when you already know the fit.

Every action is recorded

The matching log keeps who did what, with notes for admins.

Approve the suggestions

Approve one by one, or all at once with Approve all.

Add a pair yourself

Pair two people directly when you already know the fit.

Every action is recorded

The matching log keeps who did what, with notes for admins.

Date / Time Mentor Mentee Action

12.03 · 14:20 Susan Whitfield Tyler Brooks Match

Performed by: Nicole A.

Rematched at the mentee’s request; Aylin committed to six sessions.

11.03 · 09:05 Michael Carter Grace Kim Match Request Accepted

10.03 · 16:41 David Mitchell Hannah Miller Match Request Sent

09.03 · 11:02 Laura Hayes Ryan Cooper Match Request Rejected

Only visible in the admin panel. Not sent to users.

1Approve the suggestions

2Add a pair yourself

3Every action is recorded

Date / Time Mentor Mentee Action

12.03 · 14:20 Susan Whitfield Tyler Brooks Match

Performed by: Nicole A.

Rematched at the mentee’s request; Aylin committed to six sessions.

11.03 · 09:05 Michael Carter Grace Kim Match Request Accepted

10.03 · 16:41 David Mitchell Hannah Miller Match Request Sent

09.03 · 11:02 Laura Hayes Ryan Cooper Match Request Rejected

Only visible in the admin panel. Not sent to users.

Letting employees choose

Or let employees choose their mentor

Open the mentor list, and the match starts on choice, mentor approval or yours.

One system, set up for you

All the tools that make management easy

Everything your mentoring program needs, ready to use.

One system, set up for you

Admin dashboard with live program health

Live numbers, program health and what needs attention next.

One system, set up for you

All the tools that make mentoring easy

Give your participants everything they need for mentoring.

One system, set up for you

A mentoring platform made for you

Easy to use, on every device.

Thu · 24 Oct09:00 – 09:30

Emily P.

Fri · 25 Oct14:00 – 14:45

Ryan C.

Mon · 28 Oct11:00 – 11:30

Grace K.

My matches

Emily Parker7 meetings · last 7 Oct

%87

Ryan Cooper1 meeting · last 14 Sep

%12

Grace Kim5 meetings · last 26 Sep

%62

Tyler BrooksNo meetings yet

See all matches (6)

Kick-off recording is online16 SepMid-term evaluation form31 AugGuiding career development20 Jun · 6 commentsSee all posts (5)

To-do listsFirst meeting checklist2/3Goal setting1/4

AAcme Mentoring 2026

Thu · 24 October09:00 – 09:30

Emily ParkerJoin

My matches

Emily Parker7 meetings

%87

Ryan Cooper1 meeting

%12

ReminderSession with Emily P. in 1 h

Shall we set up your rules together?

Book a demo, and we set up matching on your own criteria.

Book a demo Start free