The problem
A mentor has two free hours next Tuesday. A founder is at a customer that day. The program coordinator sends three emails, gets two answers and tries again.
Multiply that by every startup and every mentor, and scheduling becomes the team's main job, while the program itself waits.
How organizations usually handle it
Teams use shared spreadsheets, booking links from different tools and group emails. Each mentor ends up with a different system, and nobody has the full picture of who met whom.
How mentoring solves it
Mentoring depends on rhythm: a meeting every two or three weeks matters more than one long workshop. When finding a time is easy, meetings happen. When it takes five emails, they get postponed until they quietly stop.
How it works on Mentornity
Free hours, set once
Mentors set the hours they are free, and the hours repeat every week until they change them.
Founders book themselves
Founders pick a slot, and both sides get a calendar invitation with the meeting link: the built-in video room, Zoom, Teams or Google Meet.
Fair limits
A weekly limit per founder keeps a few startups from taking all of a popular mentor's time.
Reminders on their own
The evening before, everyone gets a summary of the next day's meetings, and after each meeting a reminder to leave feedback.
Susan Whitfield Mentor What you can measure
Your team sees every booked and completed meeting in one list, and which startups have not met their mentor for a while.
Questions
Do mentors need to use a particular calendar?
No. Invitations arrive as standard calendar invitations, and mentors can connect their own calendar to avoid double booking.
What happens when a mentor's plans change?
Mentors change their free hours themselves. A booked meeting can be moved or cancelled, and both sides are told.