The problem
Alumni associations work hard to find graduates willing to give their time. These graduates join, share their experience with students, and finish the term. Then they hear nothing more.
When the next term starts, the team starts over. They send mass emails and post on social media to find new volunteers. The graduates who already know how to help are forgotten, simply because asking them takes too much manual work.
How organizations usually handle it
Associations usually manage their lists in spreadsheets. When a program ends, the spreadsheet is archived. To start again, the team creates a new blank sheet and a new sign-up form. They lose the history of who was a good mentor and who wants to do it again.
How mentoring solves it
Mentoring means an experienced graduate meets a student regularly, over months, with a clear goal. A mentor who has done this before knows how to listen, which questions to ask, and how to guide a student without doing the work for them.
Returning mentors make the whole program stronger. They need less training, they start faster, and they often become the best ambassadors for the association. Keeping them is much easier than finding new ones.
How it works on Mentornity
Ask them before they leave
The end-of-program form asks mentors if they would like to mentor again. Your team knows exactly who is ready for the next round.
Copy the whole program
You copy the program for the next term. The sessions, application forms, matching rules and program contract come with it automatically.
Invite mentors in one step
The copied program starts without members. You invite last round's mentors back in one step, sending one email to those who want to return.
Or a mentor pool, with rules
Not every program needs fixed matches. In a pool program, mentors open their free hours and students and members book them themselves. Rules still decide who sees whom: for example, a student sees only alumni who studied the same subject.
What you can measure
Your team sees exactly which mentors want to return for the next term.
You see how many past mentors accept the invitation to the new program.
You track how many meetings happen across different terms.
Questions
Do the old mentors automatically move to the new program?
No. The copied program arrives without members. You invite last round's mentors back in a separate step, so only those who are available join.
Do I have to rewrite the matching rules for the new term?
No. When you copy the program, the matching rules, forms, sessions and program contract are copied with it.
Can we still add new mentors to the copied program?
Yes. After you invite the returning mentors, new graduates can apply through your forms just like in the first term.