Admin panel Meetings & video
Program Calendar: Every Mentor’s Hours on One Screen
Who is free when, which hours filled and which stayed empty. By day, week or month.
The Availability screen has been rewritten. Mentors are rows, days are columns, cells are published hours. The period’s summary sits above it: how many hours were opened, how many filled, how many mentors published. You look at it by day, week or month. You filter mentors by your program’s own fields. Press a cell to create a meeting, close the hour or open the meeting that is already there. The menu item now shows in every program.
Day, week, month
The weekly grid for detail, the monthly view for density. Every hour is shown in the program’s time zone, and the screen names which zone that is.
The period’s summary
Hours opened, bookings taken, fill rate, total time published and how many mentors published. Overlapping hours count once in the time total.
Filter by your program’s own fields
Beside the search box sit the fields you defined yourself: expertise, city, company. You filter with whichever ones your program has.
An hour’s state at a glance
Free, taken, closed, clashing, or busy with another meeting in this program. Taken hours name whoever booked them.
Act straight from a cell
Press an hour: create a meeting, close it, reopen it, or open the meeting already in it. A past hour only accepts a meeting that already happened. In that case no notifications go out and no video link is created.
Check the mentors’ own calendars
“Check calendars” reads the external calendars mentors have connected and marks the clashing hours. A clashing hour is already closed to booking. There is nothing to delete, and it reopens by itself once the mentor’s calendar changes.
Edit a mentor’s hours
An admin can edit a mentor’s published availability. In the same form the mentor uses, under the same conflict rules.
Past periods stay honest
Look at a closed period and the booking figures are exact. Availability figures are recomputed from today’s records, and availability edited later is restored as it stood back then. The screen tells you so.
What it is good for
- “Did nobody publish hours this week?”: open the week. The number of mentors who published is right at the top.
- Supply against demand: see how much of what was opened actually filled. Hours going empty means demand is missing, not mentors.
- Booking for a mentor: if a member could not book, you write the meeting from the cell as an admin.
- Seeing a clash coming: with the calendar check, hours that collide with a mentor’s own meeting arrive marked.
Where to find it Admin panel → Availability